How to Work Efficiently with a Virtual Assistant

As you navigate through your daily life while getting through your day to day tasks; from checking off things on your to-do lists, to plotting your schedule for next week, to even reaching your target quota for the month – whatever reason it might be that just gets you too occupied to do everything by yourself, it’s important to remember that it’s okay to ask for help, especially from those whom you think can get the job done for you and make your life easier.

 Working hand in hand with a Virtual Assistant is a step forward in the optimization of you and your company’s overall productivity. Aside from saving you hours of work and lowering your expenses, a VA can literally get anything done for you – but only if you know how to utilize their services and maximize the skills that they possess in getting things done effectively for you and your company.

Here are ways on how to work efficiently (and successfully) with a Virtual Assistant:

• Keep your communication lines open. Communication must be a top priority. Since your VA is working remotely (and most likely lives hundreds of miles away from you), it’s important to stay connected in any way you can. When delivering messages to your VA, it’s important that you keep your instructions clear and precise to avoid confusion and mistakes.

• Check in with your VA. As you work together, your rapport must also keep building up. It’s important to send your VA a message when you can, and even some feedback (both positive and constructive) so they will realize the areas that they are doing well with and those they need to improve on. Feel free to use Social Media Messaging apps and Video Conferencing Software to touch base with your VA regularly.

• Assign different kinds of tasks. If you have hired a VA based on the skills that you were looking for in one, chances are, your VA has also built strong foundations in other similar aspects. This is where communication comes in! It’s best to list down all the tasks you need for them to do, and check in with them to see if they have other suggestions on how to help you even more. Your VA also aspires to develop existing skills and acquire new ones as the days go by.

• Create your preferred processes. If you would rather have your VA do things your way instead of seeing where things go from what they do, it’s better for you to document all of your processes beforehand. This means creating manuals, detailed guides, or even a tutorial video, that will show your VA on how you want them to perform certain tasks. This makes both of your lives easier as these processes will minimize room for errors and will also allow quicker training for newer VAs.

• Be kind. Along the way, your VA might do something that isn’t to your liking, or just can’t achieve what you want from them at the moment. But on the other hand, your VA might surprise you and even exceed your expectations! It’s simply about building trust and confidence in each other, believing in their capabilities, and just understanding that they, too, are trying their hardest to deliver the best for you while working at their own pace. Once you’ve established that kind of relationship, you’ll eventually form one that lasts.

As mentioned, working with a VA has tremendous benefits for you and your company! Practicing these ways can help you build a lasting relationship with your VA and help your company in so many ways for a long time. You can also save time, money, and other resources, but most of all, you can just focus on growing your business from here on out!

If you are looking for a quality service and reliable assistance in managing your business, Total Network Consulting Virtual Assistant Services can turn your dreams into reality. Getting the right people to support your business operations and produce efficient results will be worth your while. For bookings and more information, please e-mail us at vasupport@tncllc.net.